Print Capture

IMPORTING BY PRINT CAPTURE

You must be able to see file extensions before beginning this process Click Here to Check. Print Capture works only for 1099-Miscellaneous forms. Print Capture works with most versions of Quickbook, Peachtree, and many others. Print Capture may not work with some programs that use unusual printing methods.

Step 1: Click here to install the FinePrint program on your computer: www.1099Express.com/FP538.exe Choose OPEN or RUN (not save) to download and install the FinePrint printer driver. Choose the option "NOT the default printer".

Step 2: Print your 1099s from Quickbooks (or other program) to FinePrint: Open Quickbooks (or other Windows program) and do whatever is necessary to print your 1099-Misc forms (or other forms) on the IRS pre-printed paper forms (just as if you were going to print them on your printer). Near the end of this process you will be asked to SELECT a PRINTER. At that screen, choose FINEPRINT as the printer (instead of your laser printer), then continue as if printing on paper.

Step 3: Saving your FinePrint file: Your 1099 pages will appear on screen inside the FinePrint program. Near the TOP LEFT under LAYOUT, click the BYPASS button. Near the BOTTOM, click the SAVE... button. A "Save As" Window will appear. Be sure "Save As Type" says FinePrint (*.fp). The "Save in" folder should be "FinePrint files" under "My Documents" folder. Click the SAVE button.

At this point 1099 Express will finish the import for you at no cost. If you wish 1099Express to finish the import for you, click here to send the file just saved: www.1099Express.com/Service_Bureau.asp then click the SECURE SEND LINK. Be sure to notify us using the "Notify Link" so we can process the import.

To continue the import yourself, please continue with step 4.

Step 4: Saving your metafiles: Your 1099-Misc data should visible be on the screen in the FinePrint program. If not, simply bring it back by navigating to the ".fp" file you saved in step 3 and double click or OPEN it. Your 1099-Misc data will be visible.

Near the TOP LEFT under LAYOUT, verify the BYPASS button is set. Near the bottom of the window, click the SAVE… button. Save the metafiles inside the C:\E200X\PrintCapture folder. Set "Files of Type" to METAFILE. Leave filename alone. Do not choose a filename. Then click the SAVE button.

After clicking SAVE, FinePrint will create one metafile for each page. For example, if you have 100 Form 1099-Misc payees, you will have 50 metafiles in the PrintCapture folder (there are 2 1099-Misc forms per page).

Step 5: Open your metafiles into 1099Express and scale input.

Close the FinePrint program. Bring up the 1099Express 200X program by double clicking the red white and blue 200X Icon on your desktop. If there is no such icon, go to www.1099Express.com/downloads.asp and follow the instructions to download and install 1099Express. Then start 1099Express.

Inside 1099Express, click the File Menu, then "Open Metafiles" (near the bottom of the FILE Menu). A full screen view of two 1099-Misc forms will appear. Click BUTTON NO. 1 labeled "1. Convert Metafiles to Text".

Be sure the "Look in:" folder is set to C:\E200X\PrintCapture (or other folder where your metafiles were saved). You should see all of your metafiles. Notice metafiles end with the ".emf" extension. At this point click you can simply click the OPEN button. 1099 Express will open all metafiles that are displayed in this folder. It will save the data into a single file called Vector.txt, and delete each metafile from disk. Next Click BUTTON NO. 2 and open the file called Vector.txt. Your 1099 data should now be visible on the red form, similar to the example, shown below.

Scaling Your Data:

Depending on your screen resolution, your data may not be in the correct boxes. You must get all data in the correct boxes, then click the IMPORT button. You can always get the data in the correct boxes by clicking on the Enlarge Down (or opposite button Reduce Up). In this example, the data in the top form needs to be moved down a little, and the data in the lower 1099-Misc form needs to be moved down a lot. Clicking Enlarge Down once will do exactly that. It will fit the data perfectly to the form, in this example. Your data placement may be different. Click Enlarge Down (or Reduce Up) at first to get the best fit. It is sometimes necessary to click the RED buttons to MOVE the data slightly. The RED buttons move the data equally in all directions, rather than scaling by enlarging or reducing.

Working with these buttons, you can always get ALL THE DATA in the correct boxes. It is only necessary to get the BLUE DOT shown in the correct box, not all data characters have to be perfectly in the box. It’s OK if some printing covering a line as long as the BLUE DOT IS IN THE RIGHT BOX. Once your scaling has been set, you will not need to change or adjust it again. The settings are always remembered by 1099Express, so that each time you import like this, your settings will be the same as last time.

After scaling the data to the boxes of the 1099-Misc form, click the IMPORT button (near bottom right). This will cause all the 1099-Misc data to appear inside the 1099Express grid, as shown below.

Step 6: Verify, Reconcile and Save: After clicking the IMPORT button, your data should appear inside the 1099Express program grid as shown above. The first step can be to click the spell check button to check for input errors. If there are errors, click the List button on the next screen and possibly correct the errors. The manner of correction depends on the number and type of errors. Errors can be visualized by double-clicking on a person’s row to see what information is wrong or missing on the form. It may be necessary correct some forms for missing addresses, SSNs, zip codes, etc. It might be necessary to void or delete one extra record after the last person. Check to verify that all payee SSNs are imported correctly.

After you are comfortable with the imported data, click the summation button and reconcile the totals to your export program, such as the totals from Quickbooks, so you know each and every form was imported correctly.

Finally use the File/Save As Menu to save the imported data into a 1099Express source file using any name you wish, for example "ABC_Corp". 1099Express automatically adds the .src extension.

Step 7: Importing again:

If you made corrections is Quickbooks or other program and wish to IMPORT AGAIN, repeat all steps. 1099 Express automatically deletes all metafiles after they are converted to Vector.txt, so they will not be added to the next import.

If you just want to re-scale the data, click button No. 2, Open Vector.txt file. The file Vector.txt contains all the print data from all metafiles. Vector.txt is overwritten each time you click Button 1.

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