IMPORTING BY PRINT CAPTURE
It is easier if file extensions are visible. Click Here to Check.
Hiding file extensions makes it more difficult.
Print Capture works with most versions of Quickbook, Peachtree, and many others
applications.
Print Capture works only for 1099-Miscellaneous forms. It will not work with
other forms such as W-2, 1099-Div, 1099-Interest, etc.
Print Capture may not work with some programs that use strange printing methods.
Print Capture works best when quickbooks (or other applications) are installed
on your local computer and are running under Windows. Print Capture may not work
with online or internet versions of Applications, because the printed data may
be
returned from a browser as pictures or bitmaps. Print capture must receive Windows
metafiles, to work properly.
Step 1: Install the Fine Print program on your computer:
If you have Windows XP or earlier, click here for version 5.38
If you have Windows Vista or later, click here for version 6.12 Choose
OPEN or RUN (not save) to download and install the Fine Print printer driver.
Choose the option "NOT the default printer".
Obviously, you should do this step only ONCE!
Step 2: Print your 1099s from Quickbooks (or other program) to Fine Print: Open Quickbooks (or other Windows program)
and do whatever is necessary to print your 1099-Misc forms on the
IRS pre-printed paper forms (just as if you were going to print them
on paper). Somewhere in the printing process (or before the printing process) you
should be able to SELECT A PRINTER. Choose FINE PRINT as the
printer (instead of your laser printer), then continue as if printing on paper.
Step 3: Save your Fine Print file: Your 1099 pages will appear on
screen inside the Fine Print program, and look like what would have printed on
paper.
If you are using Version 5.38, near the TOP LEFT under LAYOUT, click the
BYPASS radio button. Near the BOTTOM, click the SAVE... button. A "Save
As" Window will appear.
If you are using Version 6.12, near the TOP LEFT under LAYOUT, click the
1-up radio button. Near the TOP, click the "Picture of a Diskette". This
is a little black thing with white lines. When holding your mouse over it, the
words Save (Ctrl-s) appear. Click it. A "Save As" Window will appear.
At the TOP of THE SAVE AS WINDOW, the save folder should be "FINE PRINT FILES" (this
is under My Documents, or Documents). At the Bottom of the SAVE AS WINDOW
be careful to set TWO THINGS:
- The Filename: Change the filename from Intuit, Peach or whatever it says, to a
simple abbreviation for your company, for example JONES-FILTERS (do not add a filename
extension).
- The File Type: Set "Save As Type" says FinePrint (*.fp).
Then click SAVE.
At this point 1099 Express will finish the import for you at no cost.
If you wish 1099Express to finish the import for you, click here to send the file just
saved:
www.1099Express.com/Service_Bureau.asp then click the SECURE SEND LINK. Be
sure to notify us using the "Notify Link" so we can process the import.
To continue the import yourself, please continue with step 4.
Step 4: Save your metafiles: Your 1099-Misc data should visible be on
the
screen in the FinePrint program. If not, simply bring it back by navigating to
the ".fp" file you saved in step 3 and double click to OPEN it. Your
1099-Misc data will be visible in Fine Print.
Click the SAVE Button again (just as in STEP 3 above). Except this
time Set "Files of Type"
to METAFILE. Do not change the filename. Then click SAVE.
FinePrint will create one metafile for each page. For
example, if you have 100 payee forms (2 forms per page) you will have 50
metafiles.
Step 5: Open your metafiles into 1099Express and scale input.
Close the Fine Print program. Bring up the 1099Express 201X program by double clicking the
red white and blue 201X Icon on your desktop. If there is no such icon, go to
www.1099Express.com/downloads.asp and
follow the instructions to download and
install 1099Express. Then start 1099Express.
Inside 1099Express, click the File
Menu, then "Open Metafiles" (near the bottom of the FILE Menu). A full
screen view of two 1099-Misc forms will appear. Click BUTTON NO.
1 labeled "1. Convert Metafiles to Text".
Be sure the "Look in:" folder is set to
FINE PRINT FILES where your metafiles are stored. You should see all of your metafiles.
Notice metafiles end with the ".emf" extension. At this point
double click on the FIRST METAFILE numbered 001. This will open them all! It will save
the data into a single file called Vector1.txt, and delete each metafile from
disk. Next Click BUTTON NO. 2 and open
the file called Vector1.txt. Your 1099 data should now be visible on the red form,
similar to the example, shown below.
Scaling Your Data:
The data should be in the correct box!
Press the BLUE UP-DOWN arrows to scroll through the pages and visualize
each page. If the data fits the form on all pages, then CLICK THE IMPORT
BUTTON, to bring your data into 1099
Express.
Note: JUST THE BLUE DOT needs to be in the correct box. If the text is
touching a red line, it's OK, as long as the blue dot is inside the correct box. If
the data is off, USE THE RED ARROWS FIRST! Normally, do not use the
Magnifying Glass button "Reduce" and "Enlarge". Do
not use them unless absolutely necessary.
Step 6: Correct any errors found by 1099 Express and SAVE your file from
1099 Express. YOU ARE DONE!
Note: Each time an import is performed a new vector file is created such as
Vector1.txt, Vector2.txt, Vestor3.txt, etc. There will remain one VectorX.txt
file for each group of metafiles imported. Thus, if there are problems, either
the .fp file or the corresponding VectorX.txt file can be re-opened and
revisited, without creating them again from Quickbooks, Peachtree or another
application. If you are having problems, send us the .fp file created in step 3.