Print Capture

IMPORTING BY PRINT CAPTURE

1. Get the FinePrint program installed on your computer.
2. Print your 1099s from Quickbooks (or other program) to FinePrint.
3. Save your FinePrint file and send it to us to complete your import -OR-
4. Save your 1099s as metafiles from FinePrint and finish import on your computer.
5. Open your metafiles into 1099Express and scale input.
6. Verify, reconcile and save your 1099Express source file.
7. Multiple Imports.

Step One: Click here to install FinePrint: www.1099Express.com/FP538.exe Choose OPEN or RUN (not save) to download and install the FinePrint printer driver. Choose the option "NOT the default printer".

Step Two: Open Quickbooks (or other Windows program) and do whatever is necessary to print your 1099-Misc forms (or other forms) on the IRS pre-printed paper forms (just as if you were going to print them on your printer). Near the end of this process you will be asked to SELECT a PRINTER. At that screen, choose FINEPRINT as the printer (instead of your laser printer), then continue as if printing on paper.

Step Three: Saving your FinePrint file: Your 1099 pages will appear on screen inside the FinePrint program. Near the TOP LEFT under LAYOUT, click the BYPASS button. Near the BOTTOM, click the SAVE... button. A "Save As" Window will appear. Be sure "Save As Type" says FinePrint (*.fp). Write down the "Save in" folder and the File Name, so you can access this file later. Click the SAVE button.

If you wish 1099Express to finish the import, click here to send the file just saved: https://1099express.net/upload1.aspx Then contact us so we can process the import. Otherwise, continue to step 4.

Step Four: Saving your metafiles: Your 1099-Misc data will appear on screen in the FinePrint program. Near the TOP LEFT under LAYOUT, click the BYPASS button. Near the BOTTOM click the SAVE… button. Save the file inside the C:\E2006\PrintCapture folder. Set "Files of Type" to METAFILE. Leave filename alone. Do not choose a filename. Then click the SAVE button.

After clicking SAVE, FinePrint will create one metafile for each page. For example, if you have 100 Form 1099-Misc payees, you will have 50 metafiles in the PrintCapture folder (there are 2 1099-Misc forms per page).

Step Five: Open your metafiles into 1099Express and scale input. Close the FinePrint program. Bring up the 1099Express 2006 program by double clicking the red white and blue 2006 Icon on your desktop. If there is no such icon, go to www.1099Express.com/downloads.asp and follow the instructions to download and install 1099Express. Then start 1099Express. Inside 1099Express, click the File Menu, then "Open Metafiles" (near the bottom of the FILE Menu). Click BUTTON NO. 1 labeled "1. Convert Metafiles to Text".

Be sure the "Look in:" folder is set to C:\E2006\PrintCapture. At this point just click OPEN (you might have to select a metafile first then click Open). 1099Express will OPEN EVERY METAFILE IN THIS FOLDER in order by number and save the data into a single file called Vector.txt. Next Click BUTTON NO. 2 labeled "2. Open Vector.txt". Your 1099 data should now be visible on the red form, similar to the example, shown below.

Scaling Your Data:

Depending on your screen resolution, your data may not be in the correct boxes. You must get all data in the correct boxes, then click the IMPORT button. You can always get the data in the correct boxes by clicking on the Enlarge Down (or opposite button Reduce Up). In this example, the data in the top form needs to be moved down a little, and the data in the lower 1099-Misc form needs to be moved down a lot. Clicking Enlarge Down once will do exactly that. It will fit the data perfectly to the form, in this example. Your data placement may be different. Click Enlarge Down (or Reduce Up) at first to get the best fit. It is sometimes necessary to click the RED buttons to MOVE the data slightly. The RED buttons move the data equally in all directions, rather than scaling by enlarging or reducing.

Working with these buttons, you can always get ALL THE DATA in the correct boxes. It is only necessary to get the BLUE DOT shown in the correct box, not all data characters have to be perfectly in the box. It’s OK if some printing covering a line as long as the BLUE DOT IS IN THE RIGHT BOX. Once your scaling has been set, you will not need to change or adjust it again. The settings are always remembered by 1099Express, so that each time you import like this, your settings will be the same as last time.

After scaling the data to the boxes of the 1099-Misc form, click the IMPORT button (near bottom right). This will cause all the 1099-Misc data to appear inside the 1099Express grid, as shown below.

Step Six: Verify, Reconcile and Save: After clicking the IMPORT button, your data should appear inside the 1099Express program grid as shown above. The first step can be to click the spell check button to check for input errors. If there are errors, click the List button on the next screen and possibly correct the errors. The manner of correction depends on the number and type of errors. Errors can be visualized by double-clicking on a person’s row to see what information is wrong or missing on the form. It may be necessary correct a some forms for missing addresses, SSNs, zip codes, etc. It might be necessary to void or delete one extra record after the last person. Check to verify that all payee SSNs are imported correctly.

After you are comfortable with the imported data, click the summation button and reconcile the totals to your export program, such as the totals from Quickbooks, so you know each and every form was imported correctly.

Finally use the File/Save As Menu to save the imported data into a 1099Express source file using any name you wish, for example "ABC_Corp". 1099Express automatically adds the .src extension.

Step Seven: Multiple Imports:

If you plan to IMPORT AGAIN from scratch (from Quickbooks or other program), you MUST delete the metafiles that were saved inside the c:\E2006\PrintCapture folder. If the metafiles are not removed, then the previous metafiles, in addition to the new metafiles will all be imported. To delete them, click the button labeled Delete Metafiles. Delete Metafiles will delete every file in the selected folder ending with the extension .emf but will delete no other files.

If you just want to re-scale the data, click button No. 2, Open Vector.txt file. The file Vector.txt contains all the print data from all metafiles, another reason do delete the metafiles. Vector.txt is overwritten each time you click Button 1. If you plan to perform multiple imports, rename to Vector1…2.txt, etc. and keep a copy of each Vector for backup or debug purposes.

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